Khatabook alternative
Khatabook started as a digital bahi khata — a record of who owes you what — and is very good at that. BillZap starts from the other end: a GST tax invoice with the right tax split, HSN codes and a UPI QR, made in about thirty seconds without an account or internet. Many shops that outgrow the khata need the invoice.
| What you are comparing | Khatabook | BillZap |
|---|---|---|
| What it is built around | A digital ledger (bahi khata) with payment reminders, plus invoices and inventory | The GST tax invoice, plus reports and payment collection |
| Price | Free apps; some features are premium | Free. No paid tier, no trial, no invoice cap |
| Account needed | Yes. Several businesses can be run from one account | None. No phone number, OTP or email |
| Devices | Desktop and mobile, with real-time sync | One phone. Move to a new one with a backup file |
| Backup | Automatic, when connected to the internet | A backup file you save yourself |
| Payment reminders | Auto reminders, a core feature | WhatsApp share with a UPI payment link on unpaid bills; ageing report |
| GST tax split | Check Khatabook’s invoice options | CGST + SGST or IGST chosen from the place of supply and shown before saving |
| GSTR-1 summary | Check Khatabook’s reports | Month-wise GST summary as PDF or CSV |
| Voice billing | Not a listed feature on the pages we checked | Speak the bill in 12 Indian languages |
Sources for Khatabook: Khatabook. Prices change and offers end; check the source before you decide. Something out of date? Tell us at the GitHub link in the footer and we will fix it.
A ledger entry tells you that Sharma ji owes ₹1,200. A GST tax invoice has to carry your GSTIN, the buyer’s GSTIN if registered, HSN codes, the taxable value and the CGST, SGST or IGST amounts. A shop that registers for GST, or starts selling to businesses, needs the second thing every day.
Charging CGST + SGST to a buyer in another state, or IGST to one in your own, means cancelling and reissuing the bill. BillZap decides from the place of supply and shows you its choice before you save.
A synced ledger needs an account so the records can follow you to another device. If your books never leave the counter, that account is just one more login holding your customer list.
Pick a saved customer and items, or speak them, and the GST tax invoice is ready with both GSTINs, HSN or SAC codes and the right rates.
An unpaid invoice prints a UPI QR for your own UPI ID. The customer scans and pays straight into your bank account.
The month-wise summary of taxable value, CGST, SGST and IGST exports as PDF or CSV, laid out the way a CA reads it for GSTR-1.
Outstanding invoices are sorted oldest first, with 0–30, 31–60, 61–90 and 90+ day buckets, so you can see who to chase.
Khatabook is the better choice if your business runs on credit and the main job is keeping track of who owes what and nudging them to pay. Its automatic reminders, synced desktop and mobile access and multi-business account are things BillZap does not try to do. Some shops use both: Khatabook for the khata, BillZap for the GST bills.
Partly. Both are free apps for Indian shops, but Khatabook is built around a digital ledger and payment reminders, while BillZap is built around the GST tax invoice, with the CGST, SGST or IGST split, HSN codes, a UPI QR and a GSTR-1 summary.
Yes. Some shops keep their udhaar ledger in Khatabook and make GST tax invoices in BillZap. The two apps do not share data.
Not automatically. You can share an unpaid invoice on WhatsApp with a UPI payment link attached, and the ageing report shows who has been outstanding longest.
No. BillZap has no sign-up at all: no phone number, no OTP and no email.
Free download
Free, with no account, no card and no trial running out. It keeps working when the network does not.
Android 7.0 and above · about 32 MB · works offline from the first launch
BillZap